Employ an Employee Monitoring Software for Enhancing Employee Productivity

With the pandemic confining most employees at home, evaluating their productivity has become a tough challenge for employers. Even while studies claim fabulous reports of 47% increased productivity, a lion’s share of companies are still coping ineptly with this drastic shift and are awaiting eagerly for reopening their office facilities.

The report also claims that 67% of the smaller companies are preparing to return to office by the end of the year, citing poor connectivity and proper devices hampering their remote working. However, the intensive spread of the pandemic and the lack of proper abidance to the COVID preventive guidelines are making co-working possibilities a little bleak.

What could be the possible ways of improving employee productivity while remote working? Is leadership monitoring applications enough to enhance employee efficiency? Find out more about these in the article in which we lay out a comprehensive list of features found in employee monitoring software and essential tips for HR to boost their employee’s morale.

Some ways to boost employee morale and help enhance their productivity

Encouraging and motivating employees for productive work is the toughest responsibility of a manager and probably the most important. With the pandemic necessitating remote working, motivational HR activities that once occupied the employee’s calendars have unfortunately taken a back seat.

Apart from the disadvantages resulting from physical distances, employees also face technical and emotional hardships while working from home, making them immensely unhappy and unproductive. A good manager must be able to boost their employee’s morale no matter what.

Managing the workforce is an art, and with remote working adding up to a significant challenge, it is high time managers ditch the conventional methods to get their work done. It has now become imperative to connect with employees with exceptional leadership skills that inspire them to do their work promptly.

While it is true that there are no defined methods to become a great leader, there are indeed scores of pragmatic approaches to guide the employees in the right direction. Here are a few tips to be an exceptional leader for your subordinates.

1. Entrust tasks to employees

While it is true that you are a responsible employee and expect to have a direct hand in every task assigned to you, it also makes sense to entrust these tasks to your employees after prioritizing the quality and urgency of the job. Sharing responsibilities boosts the employees’ confidence immensely and also help them to teach leadership skills that would be an asset to your company.

2. Know your employees

Understanding employee behavior is not only vital to assign suitable tasks but also helps managers to build a personal connection with their colleagues. A Monday morning greeting to your colleague with inquiries about his ailing father or son’s study can lighten up the mood and exhibits your genuine care. An open and warm relationship can help managers determine their behavioral qualities and assign jobs appropriately. After all, you would not want to end up assigning a shy and introverted colleague to pitch an idea to the client. Connect with your colleagues and identify the job they can best do.

3. Proper communication saves time.

Productive work is equivalent to time saved. While an office setup allows managers to communicate with their colleagues formally and informally, this may not be the case with remote working. Adopt effective social networking tools like Slack or Discord to send communications faster and more effectively than emails. A brief phone call to detail the task or pass along important communication is an effective way to improve productivity rather than waiting for your employees to open their emails. Improve transparency with open communication.

4. Identify the goals and remain focused.

A good leader must be able to convey the goals of the task efficiently. If the employees lack understanding of their job, you will be left with an incomplete project. Be clear in your communication of goals and make sure that the employee is a perfect fit for attaining the output you desire.

5. Boost your employee morale with incentives

Who doesn’t like to be appreciated and rewarded? Showering employees with a well-deserved incentive can encourage the employees to be more productive. So, if you are not sure about how to incentivize, pick the best technique from the following:

  • Sending a handwritten appreciation note
  • Bonus or additional paid time off
  • Broadcasting the appreciation email with top executives in the loop
  • A lazy Monday bonus for the lazy goose who abhors reporting on time
  • An online wellness program to boost employee morale

6. Cut down the excess work

The lowest priority and most redundant work that your employee might be doing daily must have been hampering his productive time. Identify the jobs that interfere with your employees’ efficiency and cut down the redundant task, paving the way for the high priority assignments.

7. Organize workshops and training programs

While it is true that Training programs are additional expenses to companies, missing out on workshops and training means lower productivity. Organizing workshops, courses, mentoring and training ensures that your colleagues are guided in the right direction. With the pandemic eliminating on-site workshops, managers must organize online training and webinars to boost productivity. These not only empower the employees with additional skills but also improve their productivity a lot.

8. Exchange feedback

Evaluating the efficiency is incomplete without feedback. Performance reviews play a major role in enhancing an employee’s productivity. Conducting one-to-one meetings and analysing the employees for their efficiency is an essential practice to bolster their productivity. This practice not only enhances your employee’s efficiency but is a great way to enhance your management techniques as well. Open dialogues encourage a continued development for both the employees and the company.

Several large corporates view the remote working models as a long-term commitment and have begun investing in technologies that can enhance their overall productivity. Applications that save time and increase productivity are inviting a lot many seekers.  Employee management tools like employee monitoring software or employee tracking software employ important aspects of HR such as automated on-boarding, payroll systems, and HRIS technology for improved productivity. The applications are the most recommended management tools that facilitate a seamless operation.

If you are curious about how an employee monitoring software benefits, then continue reading.

Benefits of investing in an employee monitoring software

A human resource management application automates and simplifies the entire HR operations, considerably reducing human intervention. The apps are typically a collaborative platform that includes a wide range of HR scope right from talent acquisition to payroll.

These applications improve employee engagement, save considerable time and money, mitigate compliance risks, and most importantly, enhance the decision-making aspects of human resources. Read the following benefits to understand why an employee monitoring software is essential for your business.

Streamlining employee data: Storage and retrieval of employee information is made easier with HR applications. Automation also guarantees the frequent update of the information.

Hiring made easier: A unified HR platform helps set goals and parameters for recruitment. Miscommunications and confusions regarding job requirements can be eliminated with this feature.

Effective candidate tracking: Applicant tracking features in HR apps enable talent acquisition to be a lot more accessible and simpler.

Recruiting formalities: Forget the dozen rounds of visits to the HR department to get your job confirmed. The on-boarding feature in HR apps now makes the recruit formalities simple and secure.

Off-boarding is also easy: Employee terminations are easier with HR apps as the unified system eliminates multiple exit interviews. Managers only need to monitor the safe handing over of keycards and company equipment.

Employee tracking: Timesheet management is the biggest feature of HR management apps. Managers can now avoid manually tracking and verifying employee timesheets and hours worked.

Performance reviews: Manage the employee appraisals with an efficient performance review feature in the HR apps. The feature saves considerable time for managers as the application records the day-to-day activities of employees.

Role-specific portals: Role-specific applications make the HR applications intuitive and help fulfil the digital requirements of their workforce.

The pandemic has necessitated the transition of HR management to digital applications owing to their enormously distributed workforce. However, an employee tracking software offers more than merely facilitating remote working.

A good HR management application enables the smooth running of human resource departments, ensuring a clutter-free, efficient, secured, and error less operation. So if you are still contemplating investing in an HR app, then it is the right time to invest in one and help yourself automate.

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Uma Aravind
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